Monday, August 8, 2016

Tuesday (Monday?) Tech Tip: Outlook Email Awesomeness

Before all of the emails start rolling in for the beginning of the year (as if they already haven’t!), here are a few things to know about the great Microsoft Office 365 Outlook Email migration of 2016.

First and foremost, the benefit of this change is that users have 50GB of space in their mailbox, which is much more than in the regular Outlook Client. Hopefully this will help with that mid-March “Your Mailbox is almost full” message. Now it can hold even more messages!

A few things about the Web App 

  1. The web app is still available from under the “Productivity” tab. You will probably see two tiles. The orange tile that has typically been used will be going away on Aug. 31, and you will then only see the blue tile. Why not be ahead of the game and use that fun new blue tile? (See below) 
  2. Also, one of the newer awesome features is you can make sure that recipients know they're being asked for input or action by including the @ symbol followed by the person's name to the body of an email or calendar item. This will also automatically add them to the To line. Hooray for saving time in the Web App!

New to the table: Add-ins!

Add-ins are a third party plug-in that allows you to add some fun and functionality to your emails. You can add new ones by creating a new email and selecting the hexagon icon at the bottom.

Then, click on "Get more add-ins". A few add-in recommendations:
  1. Giphy: Bring the power of a GIF search engine right into Outlook, and respond to emails with GIFs. Who doesn't love a good GIF?
  2. Emma: This is your personal e-mail-mood-analyzer. Emma is an expert for sentiment analysis and text mining. As your personal assistant Emma will tell you if an email is positive or negative (either as a sender or receiver).
  3. Emojis: Adds an emoji task pane to Outlook using the EmojiOne emoji set. Includes a history of recent emojis used, categories, search, and more.

A few things about personalization in the Web App:

  1. Add your picture to your contact information. To do this, click on the box in the upper right corner. This should have your contact information. Under the circle monogram, click “Change”. This will allow you to add your photo and will subsequently show up for others next to your name when you send them an email. 
  2. Choose your theme! This isn’t a new feature, but it’s still awesome. To do this, click on the settings gear wheel on the top right. Scroll down until you see “Theme”. Click on the image and then choose one of the other options you see there. (Personal recommendation: Super Sparkle Happy) 

The Outlook Web App’s classy new makeover really is the highlight of the Microsoft Office 365 migration. If you are using the desktop version, make sure you are using Windows 7. For assistance with upgrading the operating system, please submit a Mojo ticket to the Help Desk.

And speaking of Mojo and the Help desk, if you are having any issues at all with your email (Web App or Desktop version), please contact the Help Desk(54357) or send an email to The information released by the Help Desk regarding the new Microsoft Outlook can be found HERE, or in the Backyard.

Overall, the Microsoft Office 365 Outlook upgrade is pretty awesome. Let us know in the comments below what some of your new favorite features and/or add-ins are!

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