Tuesday, November 26, 2013

Tuesday Tech Tip: Using Schoology with GoogleDrive

With the Chromebook roll-out and the wider availability of classroom technology, it's a good time to remind our teachers that GoogleDrive is integrated into COLE 3.0/Schoology (our learning management system).

If you are logged into COLE 3.0/Schoology, you will notice something called "Apps" under the "Resources" pull-down menu.  When you select "Apps," you'll see GoogleDrive already added for you.  (While other apps are available for install, this is the only one we've added for all users.)

The first time you click on Google Drive, you will need to "Approve" access so that Schoology can pull up the list of documents in GoogleDrive.  Once you "approve," you won't have to do that step again.

After app approval, clicking on GoogleDrive will bring up a list of the documents and folders you have in GoogleDrive.  From here, you can also create or edit documents, spreadsheets, drawings, and presentations.  This could be useful in the classroom if you didn't want students to leave Schoology to work on a document or presentation.

To add a Google file, click on the "Add Resources" pull-down.  This will bring up a window that asks you to name the file first, and then it stores it into your Drive for you.  To find it, refresh your browser.  Schoology doesn't yet allow for search inside of Drive, but it organizes files by recently opened or edited.

Speaking of editing, if you want to edit an existing file in GoogleDrive, you have two options: you can either click on the name of a file in Drive and it will open it in a new tab or window for you, or you can use the settings wheel to the right of your doc list.  From here, you can choose to edit the file or you can delete it.  This simply brings you to GoogleDrive, where you can also share the file or publish it for the web.

If you want to add a read-only version to your course (kind of like a PDF), you can also check the box in front of a Google file and it will convert it into a docx version that students can view (or download) or that you can move into your personal resources area.  If you would like to add the Google file in its current GoogleDocs version (with updates and editing options), you can add a link to the file in Schoology instead of converting it to a read-only file.

If students will be submitting a GoogleDoc as an assignment (and you'd like it to be a finished version without later edits), they can also convert the Google file and save it into their Personal Resources area.  Once there, students can choose that version to turn in as finished work for any assignment given in COLE 3..0/Schoology.

Having these two services integrated should help teachers and students streamline their work when using both COLE 3.0/Schoology.  If you have more questions about using GoogleDrive with Schoology, contact your school's technology coordinator or your district Technology & Learning Coaches.

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